Event Sign Ups at WAC Front Desk

Good Morning All,

In the past two days I have noticed that there have been a few problems with the ledger, receipts and event sign ups at the WAC front desk so I wanted to send another email reminding you all what the process is.

Below are the complete steps to doing an event sign up at the desk and taking a payment and all of these steps must be done to avoid discrepancies.

Steps to Sign Up for an Activity at the Desk:

1. Ask student if he/she has the required deposit/cost (if applicable).

2. If yes, give student all required paperwork from red folder to fill out. EVERYTHING MUST BE FILLED OUT. Incomplete paperwork will require the student to revisit WAC and finish necessary paperwork. This may not hold their spot.

3. Fill out receipt (book in drawer) and ledger (in envelope in cash box) if a monetary cost is associated. Please initial both the receipt and the ledger to help us keep track of who collects what.

4. Distribute any other necessary paperwork associated with the trip.

Also, I started doing withdrawals from the cash for intramural sign ups so you will see on the ledger that there will be a note from me that says I withdrew X amount. When you do your tally you should input the total amt that is in the cash box PLUS the amount that I withdrew. That will ensure that your amount of sign ups matches the total dollar we have on hand.

I am going to post this information on the website as well, and I will need each of you to comment on that post to let me know you have read and received this message.

Thanks so much,

DuShaun