SHIFTS ARE UP

Hey Folks,

Just a quick reminder. There are a few shifts up that need to be covered on the website. Help out your fellow teammates and cover their shifts and make extra money :)

Warmly,
Bethy

Event Sign Ups at WAC Front Desk

Good Morning All,

In the past two days I have noticed that there have been a few problems with the ledger, receipts and event sign ups at the WAC front desk so I wanted to send another email reminding you all what the process is.

Below are the complete steps to doing an event sign up at the desk and taking a payment and all of these steps must be done to avoid discrepancies.

Steps to Sign Up for an Activity at the Desk:

1. Ask student if he/she has the required deposit/cost (if applicable).

2. If yes, give student all required paperwork from red folder to fill out. EVERYTHING MUST BE FILLED OUT. Incomplete paperwork will require the student to revisit WAC and finish necessary paperwork. This may not hold their spot.

3. Fill out receipt (book in drawer) and ledger (in envelope in cash box) if a monetary cost is associated. Please initial both the receipt and the ledger to help us keep track of who collects what.

4. Distribute any other necessary paperwork associated with the trip.

Also, I started doing withdrawals from the cash for intramural sign ups so you will see on the ledger that there will be a note from me that says I withdrew X amount. When you do your tally you should input the total amt that is in the cash box PLUS the amount that I withdrew. That will ensure that your amount of sign ups matches the total dollar we have on hand.

I am going to post this information on the website as well, and I will need each of you to comment on that post to let me know you have read and received this message.

Thanks so much,

DuShaun  

Substitution Ground Rules

Hi everyone!

I hope your first few weeks in school are going well. As we have been getting used to sending our shift coverage requests, I wanted to emphasis on a few rules with regards to filling a substitution request. It is ideal that any and all shift overages that come through should be for the entire duration of that shift. For example, If I needed an hour of my shift covered and I post that on the website, 15 minute of that shift cannot be posted on the website to be covered. If there is no one available to cover the whole shift and there is no other option, please run it by me first before you post it.

Please let me know if there are any questions and/or concerns.

Warmly,
Bethy

Happy Week 2! A Few Reminders

Good Morning All,

I hope this message finds you all well and adjusting into the new school year and your work at the WAC Information desk. If you all have any feedback on things from Week 1 please don't hesitate to let me know! As we want to make it better each and every week.

On that same note I have a few reminders and updates to start the week and I will begin with scheduling things for myself and Bethy.

• Just a heads up, on Mondays I am not in until 12pm but will be in the office and around campus until 9:00pm on these days. Just in case someone is looking for me. 
• Bethy will be in the office this week Monday - Wednesday from 9am until 2pm in case you need her
• I am in the office all week but will have Student Activities Fair tomorrow at 4:00pm and will be in and out of meetings the rest of the week. 

A few WAC reminders 

• Just a heads up, if you email myself or Bethy we will get back to you within a 24 hour time period during the week and if you email us on the weekend we will get back to you sometimes within 24 hours starting Monday morning. Therefore if you need an immediate response to something regarding your schedule or an emergency on the weekend please call me on my cell, but if it is something in regards to a schedule change, please try to email us before the weekend. 
• We have already started event sign ups at the desk! Hooray! And I have had a few desk attendants ask that I remind everyone of a few items for sign ups. 
• When you get a Red Folder you can put it in my mail box and  I will sign them. After they are signed. Then you can email Bethy and ask her to add them to the tally. 
• If you are making a Red Folder please remember to make copies of the permission slip and if there's an associated cost, make an envelope for the cash box with a ledger in it
• All sign ups that involve payments all need receipts completed for them. (there is a receipt book behind the white board) So you need to fill out the receipt book, give the person buying the item 1 copy of a receipt and then leave the other in the book AND you must complete the ledger. This is the only way that we can make sure our numbers are matching.
• If you have any questions about these updates please don't hesitate to ask and if you need myself or Bethy, to walk through the process with you just let us know! 

Thanks so much team and again if you have any questions, comments or concerns about anything please let me know. 

Sincerely, 

DuShaun 

Heads Up!

Each fall, through the coordinated efforts of the College's Crisis Task Force, Department of Campus Safety, Building Drill Leaders and the Naperville Fire Department, we conduct academic building fire drills. This is an ongoing safety "best practice."  

Between 2 p.m. - 5 p.m. on Tuesday, September 20 we will once again be holding fire drills in campus academic buildings. The anticipated schedule is listed below. 

Anticipated Schedule:

2:00 p.m. Kroehler Science Center 40 N. Brainard

2:15 p.m. Kiekhofer Hall 329 E. School

2:30 p.m. Larrance 309 E. School

2:45 p.m. Oesterle Library 320 E. School

3:00 p.m. Goldspohn Hall 31 N. Brainard

3:15 p.m. Old Main 30 N. Brainard

3:30 p.m. Carnegie Hall 10 N. Brainard

3:45 p.m. White Activities Center 325 E. Benton Ave.

4:00 p.m. Pfeiffer Hall 310 E. Benton

4:15 p.m. Meiley Swallow Hall 31 S. Ellsworth

4:30 p.m. Fine Arts Center 171 E. Chicago Ave.

4:45 p.m. Merner Field House 450 S. Brainard

5:00 p.m. Stadium 455 S. Brainard